Articles of CALN

中文版           English verson

 

 

荷兰华人生命科学协会章程

第一章 总则

第一条 章程目的为保证本协会健康发展,特制定本章程。

第二条 章程修订对本章程的任何修订或改动,必须经由理事会讨论并提交会员大会。经会员大会讨论并经到会有投票权代表的的三分之二多数通过。任何个人不得擅自修改本章程。

第三 名称与网址

名称:荷兰华人生命科学协会,英文名为Chinese Association of Life-sciences in the Netherlands,缩写为CALN。

网址www.caln.nl

第四条 宗旨

  • 为在荷华人科学工作者专业交流、寻找合作契机提供平台;

  • 建立华人科学工作者与荷兰科学工作者、相关科研组织和企业界之间的联系,促进科学、技术交流及合作

第五条 定位

  • 非赢利性

  • 致力于学术及学者联谊活动

  • 独立于任何党派,在政治及宗教方面保持中立

  • 不参与任何政治或宗教活动

第二章 协会活动

第六条 年度会议

  • 主旨:号召和凝聚会员,为会员提供交流及寻找合作的平台;为生命科学工作者及相关科研机构提供交流及寻找合作的平台。

  • 召开时间:每年10月-12月

  • 召开地点:取决于理事会。

  • 轮值制。每年最好有不同单位或城市的会员主办,协会协办。

  • 年会主席:每次年会的主办方要推举出一名主要负责人担任“年会主席”进入理事会。年会主席可以有但不超过两名。

  • 年会主席团:年会主席可以根据会议组织需要,自行组建主席团,主要设立若干秘书及召集志愿者。

  • 会议运作:会议的组织、召开程序由年会主席团提出,提交协会秘书长,经理事会讨论修订后,由理事会协助年会主席团执行。

  • 会议财务管理:本协会为非赢利组织,财务必须公开、透明,所有捐款必须入财务部账户。 所有开支必须由协会财务部长、年会主席和协会会长共同签字方可报销。

  • 会议宣传:年会主席团会前必须向协会宣传部提交会议资料,包括文字和图片;会后必须一周内向宣传部提交会议总结,并包括会议的所有照片;协助宣传部完成新闻稿及新闻发布。

  • 特定要求:鉴于年度会议的重要性及部分内容的特殊性(如下),以及协会促交流、促合作的根本宗旨,建议学术会议及论坛部分与相关协会或组织合作召开。但是,会员大会必须独立召开。

  • 会议内容

主要分三部分

1. 学术会议

注重学术。但要穿插一些科普性的话题,如如何申请课题、如何发展研究职业生涯及个人技能等,可以邀请大学或基金组织负责人演讲。

会议主题:每次年会根据学术部情况,围绕一个大而具体的主题(session)召开。

主题产生方式

方式一,由学术部下属学科分支提出申请,交由理事会讨论决定;

方式二,由年会主席团(城市或科研院校会员代表)提出申请,交由学术部讨论后,提交理事会讨论决定;该情况下,主办方必须与协会学术部(具体学科分支负责人)及协会财务部长保持沟通、合作,接受理事会的监管与指导。

方式三,理事会讨论决定年会主题,交由学术部学科分支执行;

2. 论坛

论坛主题要符合更广泛会员的需要;

每次论坛主题不超过两个;

主题主要有宣传部及外联部提出,交由理事会决定;

嘉宾主要由赞助商及能给予会员启发的成功人士组成

3.  会员大会

会员大会鼓励全体会员参加。主要活动如下:

  1. 通过年度工作报告及财务报告

  2. 审核账目

  3. 选举理事会(常规选举。如会员大会召开之前某位理事因故不能履行职责等特殊、紧急情况下,由理事会临时指定,新理事仍须作为候选人在会员大会上通过会员选举)

  4. 制订工作和财务计划

  5. 确定会费

  6. 修改章程

  7. 必要时开除某些会员

第七条 主题学术论坛

本协会以学术交流为根基。除年度会议之外,经理事会批准,协会可以根据特殊需要,围绕某一主题召开学术论坛。论坛具体形式相对灵活,论坛管理与年会相同。

第八条 协会联谊活动

  • 主要由理事会及宣传、外联部提出,由宣传及外联部执行。

  • 以聚集、联络和娱乐为主。

  • 去专业性。

  • 鼓励与友谊协会合办

第三章 会员

第九条 会员制

  • 会员必须个人注册提出申请,经协会理事会审核、批准

  • 会员必须符合下列条件者方可入会

  1. 对生命科学有兴趣的各界人士

  2. 申请人在荷兰合法居留,或有过在荷兰留学、工作经历但目前在荷兰之外供职者

  • 自由退会,但建议通知协会秘书长。

第十条 会员权利

  1. 对理事会有选举及被选举权

  2. 对理事会有建议权

  3. 对协会活动有知情、建议、批评及参与权

  4. 参加协会活动时享受会员补贴

  5. 不定期以邮件形式获得就业及协会相关信息

  6. 协会(或合作伙伴)可以提供相关培训(如职业技能培训等)的情况下,会员享受优惠或补贴

  7. 可以获得协会在就业及合作方面的帮助

  8. 可以申请在协会网站悬挂自己的科研成果,以便寻求合作契机

第十一条 会员义务

  1. 不得以协会名义参与任何政治及宗教活动,或谋取私利

  2. 与理事会同心协力,促进协会发展壮大

  3. 积极对协会理事会献言献策或提出批评

  4. 积极参与协会活动,并对协会活动提供可能的协助

第四章 组织结构

第十二条 理事会

职能:负责协会发展及协会活动的决策。包括召集会员大会, 选举会长,任命法人代表,接受会员入会,聘请名誉会长。

成员组成

  • 会长

  • 荣誉会长

  • 秘书长

  • 学术部部长

  • 宣传部部长

  • 联络部部长

  • 信息部部长

  • 财务部部长

  • 年会主席

  • 干事(积极会员,理事会后备人员,协助协会各部活动,参与理事会会议,没有决策(投票)权)

第十三条 人员产生及调整

  • 会长:参见第十四条。

  • 名誉会长:由理事会聘请。任期两年,可以连任。至多三名,可以空缺。

  • 秘书长及各部部长:任期两年,至多连任两届。任期期满后,由干事中产生。个人申请或由理事会推荐,并通过理事会选举。特殊情况下,可以提前至少三个月向理事会提出申请,在任期内退出。

  • 年会主席:任期一年,可以连任。个人提出申请,由理事会选举产生。一名,至多两名;会员;志愿者。“共同年会主席”必须是因为合作需要、合作方在会议组织等方面有重要作用时产生。每年会员大会召开之前确定下任年会主席人选,并在会员大会上通告。

  • 干事:由会员个人申请,各部门负责招募,并通过会长审批。无任期限制。

第十四条 会长

  • 一名,生命科学工作者,志愿者。

  • 由理事会推荐选举(超过三分之二选票)产生。

  • 任期两年,最多连任一届。特殊情况下,可以提前至少三个月向理事会提出申请,在任期内退出,并由理事会推荐选举产生新任会长。

  • 主要职责

1. 召集理事会

2. 统筹各部门工作

3. 代表或任命他人代表协会与其他协会或组织商讨(或谈判)有关协会发展的重大事宜

4. 制订年度工作报告(秘书长及宣传部协助)

5. 协助起草工作和财务计划

第十五条 荣誉会长

  • 至多三名(或无),德高望重的生命科学工作者,符合会员规定。

  • 由理事会聘请,志愿者。

  • 任期两年,可以连任。

  • 主要职责

1. 依靠个人影响协助理事会开展工作

2. 对协会发展提出建议

3. 监督会长及财务运作,必要时提出弹劾建议,供理事会决议

第十六条 各部门及职能

  • 秘书处:协助会长及各部门,联络所有理事组织召开理事会会议等

  • 学术部:负责协会本身的学科建设与对外的学术交流。

  • 宣传部:负责协会的日常宣传;与年会或者论坛主席进行当届活动宣传。

  • 联络部:负责协会本身会员的联络活动;协助会长联络其它协会或机构。

  • 信息部:负责协会信息化建设。

  • 财务部:协助其他部门筹集捐款(及赞助)等;财政预算及出纳;协助年会主席团组织  会议、管理财务。

第十七条 年会主席

  • 一名,至多两名;会员;志愿者。“共同年会主席”必须是因为合作需要、合作方在会议组织等方面有重要作用时产生。

  • 个人提出申请,由理事会选举产生。

  • 任期一年,可以连任。

  • 主要职责

  1. 年会主席:负责当年年会的组织与实施。与协会财务部部长共同管理年会财务。
  2. 根据会议组织需要,自行组建年会主席团,主要设立若干秘书及召集志愿者。

  3. 组织召开当年年会

  4. 制定会议议程

  5. 制定会议报告

第十八条 顾问组及其职能

  • 主要以个人名称及其单位共同出现的形式,对协会发展及重大活动有知情权,但不参与协会内部决策

  • 前任理事会成员:对于协会的发展及重大事宜的决策提出建议,给予指导;利用个人影响及人脉帮助现任理事会联络其他社团组织或机构

  • 法律顾问:(与律师行找共同利益)对协会运作提供法律建议及帮助

  • 专业顾问:在生命科学领域有重大成就的研究人员或企业工作者(要有号召力),为协会年会召开提供支撑

  • 企业或组织冠名顾问:生命科学相关企业以赞助形式出现,协会为其提供广告、智力(人员招聘、培训及合作事宜)、联络(中方及荷方)等方面的支持与帮助

第五章 资产管理

第十九条 经费来源

  • 会员会费。

  • 捐款及赞助

  • 政府资助

  • 在核准的业务范围内开展活动或服务的收入

  • 利息

  • 其他合法收入

第二十条 财务管理

  • 财务必须公开、透明,所有捐款(或赞助)必须入财务部账户。

  • 协会不谋取私利,更不以追求自身经济利益为目的。

  • 协会的资金只允许用于在符合协会宗旨的活动中。会员或任何个人不能因私从协会资金中得到任何资助。

  • 不允许任何会员或个人通过与协会目的无关的或者不正当的活动牟取私利。

  • 所有开支必须由协会财务部长和会长共同签字方可报销。

  • 年会所有开支必须由年会主席、协会财务部长和会长共同签字方可报销。年会结束后,财务部长必须在四周内向理事会总结并汇报详细收支情况。

  • 财务部长或会长每半年需要将财务具体开支情况在理事会做总结报告。

第六章 终止程序

第二十一条 协会解散

  • 必须经会员大会讨论,并经到会有投票权会员的三分之二同意;

  • 协会财产将转让给一个公法的法人或者其它享受本章程意义上的税务优惠的纯粹公益性组织;

  • 解散应由当时任职的理事会负责办理。

第七章 附则

第二十二条 本章程的解释权属本协会的理事会

Articles of the Chinese Association of Life-Sciences in the Netherlands (CALN)

Chapter I The Profile

Article 1. The Aim of the Articles

The articles are formulated to ensure the development of this association.

Article 2. Amendment

Any amendment or change of the articles needs to be discussed within the Council Board and reported to General Member Meeting. It must be discussed in General Member Meeting and approved by voting from at least two-thirds of the present members. Any individual is not eligible to modify the articles.

Article 3. The Name and Website
  • The name: Chinese Association of Life-Sciences in the Netherlands, abbreviated as CALN.
  • The website: www.caln.nl

Article 4. The Purposes of CALN
  • To provide a platform to the Chinese scientists in the Netherlands for cooperation and professional communications.
  • To establish the network between the Chinese and Dutch scholars, relevant research institutes and enterprises, promoting the scientific and technological cooperation.

Article 5. The Properties of CALN
  • Non-profit.
  • Focuses on academic and social-network activities for scholars.
  • Independent of any party, and stands neutrally in politics and religions.
  • No participation in any political or religious activities

Chapter II Activities of CALN

Article 6. Annual Meetings
  • Objectives:
  • To call for and gather CALN members, provide a platform to CALN members with cooperation and communication opportunities;
  • To provide platforms for the researchers in the field of life sciences, and relevant research institutes for cooperation and professional communication.
  • The date: Between October and December.
  • The location: Decided by the Council Board.

  • Rotation system: Preferable to be host by different institutes or members from different cities every year.

  • The chairman of the annual meeting:

The host of an annual meeting must elect a responsible person to be "the chairman of the annual meeting" and join the Council Board. There can be maximal two chairmen of the annual meeting.

  • The chairman delegation of the annual meeting:

The Chairman can set up a bureau delegation, if necessary, to organize the meeting and recruit volunteers. The delegation mainly comprises several secretaries.

  • Operations of the annual meeting:

Organization and procedures of the annual meeting are launched by the chairman delegation and submitted to the secretary of the CALN. Based on the discussions and the amendments posted by the Council Board, the annual meeting will be carried out by the chairman delegation of the annual meeting with assistance from the Council.

  • Financial Management of the annual meeting:

Refer to Article 20.

  • Publicity of annual meeting:

The chairman delegation of the annual meeting must submit the meeting materials to the publicity department of CALN (incl. text and photos) before the meeting. After the annual meeting, the chairman delegation must submit the conclusion/summary of meeting within a week (incl. all photos) and assist the CALN publicity department with finalizing the press and news release.

  • Further specific requirements:

Due to the importance of the annual meeting and the special nature of partial content of meeting (see below), as well as the fundamental purposes of the association—to promote communication and cooperation, the academic meetings and forums are suggested to be held via the collaborating with the relevant associations or organizations. However, General Members Meeting must be independently organized by CALN.

  • The contents of annual meeting mainly comprise of three parts:

(1) Academic Meeting

It should be focused on academy, and must involve some popular scientific topics, such as how to apply for projects, how to develop career and personal skills. Persons who are in charge of universities or funds can be invited for presentation.

Theme:

Based on the situation of CALN academic department, the theme needs to be a broad and specific session.

Methods for generating a theme:

Method 1: The theme can be submitted by the branches of academic department, and decided by the Council after discussion;

Method 2:The theme can be submitted by the chairman delegation of the annual meeting (the representatives of the city or research institutions), after the discussion within the CALN academic department, it has to be submitted and decided by the Council Board. In this case, the host must communicate and cooperate with the academic department (the persons in charge of the disciplines) and the CALN finance director under the surveillance and guidance of the Council Board.

Method 3: The Council discusses and decides the theme, then passes it to the branches of the academic department for implementation.

(2) Forum

  • Themes of forum must meet the needs of general members;

  • Each forum contains no more than two themes;

  • The themes are proposed by the CALN publicity and liaison department, and submitted to  the Council for final approval;

  • Guests are mainly consisted of major sponsors and successful people who can inspire CALN members.

(3) General Member Meeting

General Member Meeting encourages all members to participate. Main activities are as follows:

  1. State the annual work report and financial report

  2. Audit Accounts

  3. The election of the Council Board (general election. If certain special and urgent conditions occur before the General Member Meeting, such as board members cannot perform duties, the Council can designate new Council Board members temporarily. These temporary board members are still candidates and need to be adopted in the election of the General Member Meeting)

  4. make working plan and financial plan

  5. determine the membership fees

  6. amend the articles

  1. expulsion of certain members if necessary

Article 7 Academic Forums

CALN fundamentally focuses on academic communication. In addition to the annual meetings, academic forums can be held aimming at the certain topics after the approval of the Council Board by considering relevant needs. The style of forum organization is relatively flexible. The same management will be employed in both annual meetings and academic forums.

 

Article 8 Association social activities

  • Aim at gathering members, communication and entertainment.

  • Mainly proposed by the Council, the Publicity and Liaison departments, and implemented by the Publicity and Liaison departments.

  • Do not focus on professionals.

  • Encourage collaboration with other relevant associations.

Chapter III CALN Members

Article 9 Membership

  • Members must individually submit an application, which will be checked and possibly final approved by the Council.

  1. The following requirements must be met for admission: The applicant is interested in the life sciences.

  2. The applicant has the legal residence in the Netherlands, or used to study/work in The Netherlands but currently working out of the Netherlands

- Free to withdraw, but the notification to the Council Secretary-General is recommended.

Article 10 Member Rights

  1. The right of voting and being voted for the Council Board members

  2. The right of giving advice to the Council Board

  3. The right of being informed, giving advice, criticizing and participating the association activities

  4. The right of having member allowances to participate association activities

  5. The right of receiving job vacancies and other CALN information by email

  6. The right of having a discount or subsidy for receiving relevant trainings (such as vocational skills training, etc.) provided by CALN (or collaboration partners)

  7. The right of receiving help about job hunting and opportunities of collaboration

  8. The right of presenting individual research outcomes via CALN website in order to seek cooperation opportunities

Article 11 Member Obligations

  1. Should not participate in any political or religious activities or seek for personal benefits in the name of CALN

  2. Work together with the Council Board to promote the development of CALN

  3. Provide suggestions or criticisms to the Council Board

  4. Participate association activities and provide assistance when necessary

Chapter IV The structures of CALN

Article12. The Council Board

  • Functions: Make decisions for CALN’s development and activities, including launching the General Member Meeting, electing the chairman, appointing the representative; recruiting new members and inviting honorary chairman.

 

  • Composition

Chairman

Honorary chairman

Secretary-general (assists chairman and all departments, communicates with all directors and holds the Council meeting etc.)

Head of academic department

Head of publicity department

Head of liaison department

Head of information department

Head of financial department

Chairman of Annual Meeting

Administrative secretaries (active members, and backup personnel of Council; assist all CALN activities, participate in the Council meeting without rights of voting)

Article 13. Adjustments of Council Board

  • Chairman: See Article 14.

 

  • Honorary chairmen: Engaged by the Council Board. The appointment is two years and can be reappointed consecutively. The honorary chairmen should be no more than three. In some cases, the honorary chairman can be absent.

 

  • Secretary-general and the heads of departments: The term is two years with a maximum of four years. The new Secretary-general and the head of departments are selected from the backup Council members. The new Secretary-general and the heads of departments can be applied personally or recommended by the Council Board, and then elected by the Council Board. In case of resignation within the term, the council should be formally informed at least three months in advance.

 

  • Chairman of Annual Meeting: The term is usually one year and can be extended. It should be applied individually and then selected by the Council Board. The number of Chairman is usually one, and maximum of two. The Chairman must be the CALN member and work voluntarily. The chairman of next annual meeting is appointed prior to the General Member Meeting and is announced in the meeting.

 

  • Administrative secretaries: It can be applied personally by CALN members. They are recruited independently by departments and confirmed by the chairman of Council Board.

 

Article14. The chairman

  • One volunteer is working in life science field.

  • It is recommended and elected by the Council Board (The vote should exceed 2/3)

  • The appointment is two years. In case of resignation with the term, the council should be formally informed at least 3 monthes in advance. A new chairman is then recommended and elected by the Council Board.

  • Major responsibilities

  1. Hold the meeting of Council Board

  2. Organize the work between and within the departments

  3. Represent CALN or authorize a representative to negotiate the big developmental events with other associations or organizations.

  4. Draft the annual report. (Assisted by the secretary-general and head of publicity department).

  5. Draft the work plans and budgets.

Article 15. The honorary Chairman

  • Maximum three persons, Reputable researcher in life sciences, In conformity with the membership regulations

  • Volunteers, and engaged by the Council Board.

  • The term of office is two years and can be reappointed consecutively.

  • Responsibilities

  1. Assist the Council Board in carrying out the works based on personal experiences

  2. Advise to the Council Board about the development of CALN

  3. Supervise the chairman and financial transaction; recommend an impeachment to the Board if necessary

Article 16. The departments and responsibilities

  • Secretary Section:

Assist the chairman for management of all departments, assist the heads of departments when necessary, organize committee meetings etc.

  • Academic Department:

In charge of the disciplinary development of the association and external academic communications

  • Publicity Department:

Organize general publicity events of CALN

Assist the chairman of annual meeting or forums in giving publication to the annual meeting or any other relevant forums

  • Liaison Department:

Responsible for communication and contact within the CALN members

Assist the chairman in making contact with other associations and organizations.

  • Information Department:

Maintenance and update of CALN website and IT applications in CALN

  • Financial Department:

Assist other departments in collecting donation and looking for sponsors

Budget management and accounting

Assist the chairman delegation of the Annual Meeting in organization and financial management

Article 17. Chairman of Annual Meeting

  • The Chairman is usually one, a maximum of two. It must be a CALN member and work voluntarily.

  • The "co-chairman of the annual meeting" can only be formed if it is necessary for cooperation and the partner must be important in the aspect of meeting organization, etc.

  • The chairman is elected by the committee after receiving the individual application

  • The term of office is usually one year and can be extended.

  • Major Responsibilities

  1. Organize and execute the Annual Meeting.

  2. Set up a delegation, if it’s necessary for organizing the meeting, mainly composed of several secretaries and volunteers.

  3. Formulate the program of annual meeting.

  4. Formulate the report of annual meeting.

  5. Cooperate with the director of Financial Management Department in financial transactions.

Article 18. Consultants and Functions

  • mainly present as individuals or together with their employers; be informed of the CALN development and activities but not involved in the decision-making process;

  • Ex-members of the Council Board: propose proper suggestions and guidance to the essential events and development of CALN; assist the current Council Board in communicating other social organizations or associations by making full use of their repute and personal networks

  • Legal Consultant: The law firm which shares the same interest as our association and can provide legal assistance.

  • Professional Consultant: Researcher or enterpriser with great achievements in the life sciences field who can support the annual meetings.

  • Companies or the other organizations: The life science-related companies can be present as sponsors. CALN provides them with advertisement sections, wisdom support (e.g. personnel recruitment, training) and communication opportunities between China and the Netherlands.

Chapter V Asset management

Article 19. Source of Funding

  • Membership fee

  • Donation and/or sponsorship

  • Government funding

  • Incomes from approved activities or services

  • Interests

  • Other legal incomes

Article 20. Financial Management

  • All financial details must be open and transparent. All donation (or patronage) must be transferred to the CALN account (held by finance department).

  • CALN is not aiming at profits or personal economic interest.

  • Funding of CALN is only allowed to be used on activities in accordance with the association purposes. Members or any person are not allowed to use the funding for personal purposes.

  • Any Member or individual is prohibited to obtain personal profits from activities irrelevant to the purposes of CALN or other misconducts.

  • All expenses can only be reimbursed if they have been approved by the head of financial department and the chairman of CALN.

  • For the annual meeting, all expenses reimbursement should be approved by the Chairman of that annual meeting, the head of financial department and the Chairman of CALN. The head of financial department needs to report the details of Finance to the Council Board within fourth weeks after the Annual meeting.

  • The head of financial department or the chairman needs to summarize and report the details of Finance to the Council Board every 6 months.

Chapter VI CALN Termination procedures

Article 21 Termination of CALN

  • Need to be discussed in the General Member Meeting and agreed by two thirds of voting members;

  • Property of CALN should be transferred to another trust-worthy representative or another non-profit organization which shares similar visions as the organization.

  • The Council Board on duty is responsible for termination.

Chapter VII Supplementary Articles

Article 22. The Council Board of CALN reserves the right of final explanations to the Articles.